#17. How do I invite a coach to my team, and what can a coach see once they accept?
Team Leaders
Audience: Team owners, team leaders.
Short answer: Browse the Coaches Directory at
/coaches/, find the coach, click Invite, and pick
which of your teams to add them to. Coaches who accept land on the
team as a Coach with read-only access to balances, the team
ledger, and the attendance report.
Step-by-step
- Go to /coaches/ (linked from the main nav and the team
leader's quick links). - Browse the directory. Each card shows the coach's name and which
team(s) they're currently coaching, so you can see at a glance
who's already taken before inviting. - Click Invite on the card you want.
- If you run multiple teams, a dropdown lets you pick which team
to invite the coach to. - The coach gets:
- An email invite, and
- (If they're logged in) an in-app + push notification. - They click Accept and land on your team — with the Coach
role applied.
What a coach can see (read-only)
- Player balances — who owes what.
- Team ledger — every transaction on the team.
- Attendance report — who's been showing up.
- A new Coach sidebar section on team pages with quick links to
these three views.
A coach cannot:
- Edit transactions, void bills, or post charges.
- Change roster, lines, or event registrations.
- Manage chat rooms, invitations, or settings.
Notes / gotchas
- Multi-team owners see the team-picker dropdown on every coach
card — single-team owners skip straight to the invite. - Coaches still need an account. If they don't have one yet,
the invite email walks them through signup; the coach role is
applied as soon as they accept. - The directory is opt-in. Coaches register themselves at
/coaches/register/to appear in the directory; they can also
unregister at any time.
Video
- File:
videos/17-invite-coach.mp4(to be recorded) - Suggested length: 60–75 seconds
- Suggested script:
1. Open /coaches/, scroll the directory (10s)
2. Show "currently coaching" labels on cards (5s)
3. Click Invite on a card, pick team from dropdown (10s)
4. Show the email + push notification on the coach side (10s)
5. Coach accepts, lands on team with Coach sidebar (15s)
6. Coach views balances + ledger + attendance, all read-only
(15s)
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