Audience: Players (FINAL NOTICE), team leaders / FINANCE role
(drop decision link).

Short answer: When a tournament is exactly 7 days away, every
registered player who hasn't paid yet gets a FINAL NOTICE email
with a pay link. At the same time, their team admins get an email
with a one-click Keep on Event / Drop From Event link so they
can free the spot if the player won't pay in time.

What the player gets

• Email subject: [TPN] FINAL NOTICE — Pay for {event title} or be dropped
• Body explains they have an unpaid balance for that tournament
  and includes a pay link that drops them on the team payment
  page.
• If they pay before the event, no further action is required.

What the team admin gets

• Email naming each player who hasn't paid for that event.
• For each player, a single-click decision link that opens a
  page with two buttons:
• Keep on Event — leaves the registration alone.
• Drop From Event — voids the entry-fee transaction,
  unregisters the player, deletes their RSVP, and frees the line
  spot. (Same effect as the Manage Tournament Lines → Remove
  flow described in FAQ #1.)

What happens behind the scenes

• A scheduled job (send_event_final_notices) fires daily and
  picks up tournaments exactly 7 days from today with at least one
  unpaid registration.
• For each unpaid player, the FINAL NOTICE email goes out and a
  decision link is generated for each team admin.
• When the admin clicks Drop From Event, the platform runs the
  same drop sequence as the manual Remove button: void transaction,
  set registration to unregistered, delete RSVP, free the spot.

Notes / gotchas

• Decision links are tokenized and one-click. No login required
  — admins can act from email on a phone.
• Dropping a player here is final from the email's perspective —
  if the player pays after the drop, you'd have to re-register them
  manually.
• The FINAL NOTICE only fires for tournaments exactly 7 days
  out, not 8 and not 6. If your team needs additional cadences,
  the weekly balance email (every Wednesday) catches all unpaid
  balances regardless of event timing.

Video

• File: videos/16-final-notice.mp4 (to be recorded)
• Suggested length: 60 seconds
• Suggested script:
  1. Show a player's inbox with the FINAL NOTICE email (10s)
  2. Click pay link, land on team payment page (10s)
  3. Switch to admin's inbox — show drop decision email (10s)
  4. Click Drop From Event, show the resulting page + freed
  line spot (20s)
  5. Mention the cron timing (7 days exact) (10s)